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What is a CMMS?
On a day-to-day basis, all maintenance managers must have experienced situations in which they lost track of a work order or could not find the history of a procedure that they desperately needed at that time.
The CMMS software, or a Computerized Maintenance Management System, is the solution that eliminates these problems and keeps the information about the assets and maintenance operations in one single system. This maintenance management platform is responsible for simplifying and optimizing all maintenance processes, allowing all operations to be planned and monitored as well as keeping records of the work performed in a detailed history.
The maintenance management solution eliminates the use of paper-based processes that often slow down the business and harm the productivity of teams. The software gathers all the information about the assets in the system - where they are located, what type of maintenance they need, which technician worked on them and when that intervention occurred, ... -, which makes the data more accessible and available for audits.
When implementing a maintenance management solution, it gives the possibility of managing all the equipment, programming and monitoring the maintenance interventions, as well as tracking all work orders on a single digital platform, in a simple and effective way. All this produces positive effects on the organization's progress.
CMMS software is the key to the success of the maintenance department
Software users can add an incident to a device, describe it, and assign the work order to a technician from a computer or mobile device. When the equipment is repaired, the technician in charge marks the work order as 'completed' and is reported to the manager that the task has been performed, through a notification on the platform.
On the other hand, there are teams that must manage the servicing very old equipment and, of course, these machines have a long operation log that must be kept in the system to help technicians understand how the problem was solved before. The CMMS software keeps track of all maintenance operations in the equipment history, so that, in the future, employees can check it again.
To help the department to balance the workload of the maintenance teams, it is important to have the tasks properly planned and organized. For this, the maintenance department must use a calendar where they can program all the maintenance operations. The CMMS solution features a calendar where work orders can be recorded and the ability to send alerts to those working on them.
Every day there are many queries on which a manager needs to plan. To make the best decisions, it is important that managers seek to gather as much information and data as possible to reduce the risk in their choices and achieve the best results for the company. The maintenance management solution has tools that facilitate this process and provide detailed management dashboards on the entire maintenance cycle of the company.
With this type of system, it can rapidly capture data from the maintenance software and summarize in a single document all the data required for decision making, reducing the error rate and risk associated with the implemented actions.